Secretary

The real meaning of the word secretary is the one who supports his/her employee and gives advice in various regards of financial matter or in business crisis. It is an administrative position in any office. The secretary looks out for the administrative work and personal tasks for their employees. The secretaries are the ones who try to routinely perform some stipulated work given by their superiors. These days the basic criteria for being a secretary include computer knowledge and usage as well as scheduling the routine for their superiors. These are mostly clerical jobs and hence sometimes given the name clerks.

The origin of the word Secretary

The word secretary is a derivative of the word secret, which comes from the act of the person who is a secretary and who keeps the secrets of the superiors. This originated in the World War when men used to be the secretaries. There were various other positions in the secretaries- general secretary, personal secretary, financial secretary etc. In late 19th Century, after the inventions of the typewriter, many people started applying for the field of secretary, especially women.

Rules of secretary

Though there are some rules that are used for the definition of a secretary, it is sometimes misled to be some other name in some other administrative office. In one office, a so-called secretary can be called by different name in another office with some other name. The common functions of the secretary are typewriting, taking notes, writing letters to other company superiors, and scheduling the routine. The secretary is often called by other names such as executive assistant or the office manager or even office coordinator. The secretarial position does not require many skills except for extra knowledge of computer operation and shorthand writing or also known as stenography. Sometimes, secretarial qualities include proper customer handling operation manners, good communication-skills, a good command over the office language and various other administrative and managerial skills. Most of the work of a secretary includes writing drafts, formal letters to other companies and posting them. Everything is actually paperwork that has to be done. Foreign languages are a plus point for some of the secretarial qualifications along with some accountancy knowledge. The secretaries should be good at managing the office schedule.

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